Last week’s post discussed the difference between active voice and passive voice. The steps below explain how to add passive voice to Microsoft Word’s grammar check and readability statistics.
- Check Readability In Word
- Readability In Word 2013
- Free Readability Check
- Check Readability Level
- Check Readability In Word For Mac Download
Check Readability In Word
This tutorial is also available as a YouTube video showing all the steps in real time.
Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.
Learn how to create, edit, format, and share documents with ease using Word for Mac 2019. Follow along with David Rivers as he shows all the essential features of this powerful tool. David covers creating new documents from templates and scratch, formatting text and pages, working with headers and footers, using styles, leveraging proofing. The Automated Readability Index was developed in the 1960s by the US Air Force Medical Division as a way to analyse the readability of technical manuals, reports and training documents. Originally created to tap in to the real-world usage of typewriters to produce manuals at the time, it focusses on letter and word counting rather than syllable. In Mac OS X, go to the Word drop down menu. In Mac OS 9 or a PC, go to the Tools drop down menu. On a Mac select Preferences. On a PC, select Options. Select Spelling and Grammar. Check Show readability statistics and click OK. Now when you use the spell check tool, it will automatically tell you the Flesch-Kincaid grade level equivalency. Dec 10, 2010 How to check your content reading level in Word 2011 (for Mac): (For us Mac people, FYI: Microsoft Office 2011 for Mac is WAY better than the 2008 version! Excel 2011 is awesome! Go get it!) 1. Go to Word Preferences. Siyasat tv serial. Click on Spelling and grammer. Place a checkmark next to show readability statistics and click OK. (Note: The examples in this article reference setting up readability statistics for Microsoft Word for Mac (version 16.3.5). If you use the PC version, Microsoft Word Online, or Office 365 your menus might be different. Use your “help” screen to find out how to set it up for your version.) Spelling and Grammar.
The images below are from Word 2013; however, these steps will work for Word 2019, Word 2016, and Word 2010.
For images from Word 2016, visit “How to Use the Passive Voice Tool in Word 2016.”
1. Select the File tab.
2. Select Options on the left-hand side of the Backstage view.
3. Select Proofing in the Word Options window.
4. Select Show readability statistics in the When correcting spelling and grammar in Word section.
5. Select Settings.
6. Select Passive sentences in the Grammar Settings window.
7. Click OK.
8. Select Recheck Document in the Word Options window if the document is already in progress. (This step isn’t necessary for blank documents.)
9. Select OK.
When you’re ready to run a grammar check:
10. Select the Review tab.
11. Select Spelling & Grammar.
12. Change or ignore the results of your grammar check.
13. Review your passive sentence percentage in the Readability Statistics Igo8 software download. window. (This window won’t appear until you complete the grammar check.)
14. Select OK.
And now you know if your writing leans toward passivity or activity!
Posted August 9, 2019 by Joudet Ahsan in Microsoft Office, Microsoft Word
Readability describes the ease with which a piece of writing can be read. Readability statistics refer to a table of data that presents readability metrics. MS Word has an option in which you can enable readability statistics. Tech-Recipes is here with a tutorial on How to Check Readability Statistics in MS Word
MS Office has 1.2 billion users around the world. This application has many official and home-based uses. MS Word is used for editing and formatting texts. From a newsletter to a birthday card, a resume to a lengthy thesis. MS Word eases everything. Today on Tech-Recipes find out How to Check Readability Statistics in MS Word
Microsoft Word’s readability scores are based on American readers. It gives an idea of the quality of writing. Also, It can help improve writing style.
The Readability Statistics facility in Microsoft Word includes:
- Counts: It includes four further parameters, number of,
- Words
- Characters
- Paragraphs
- Sentences
- Averages: This parameter presents averages for a measure of the quality of sentences
Readability In Word 2013
- Average sentences per paragraph
- Words per sentence
- Characters per word.
- Readability statistics: This is a measure of the following 3 formulas and matrices
- Percentage of passive sentences in the document
- Flesch Reading Ease score
- Flesch-Kincaid Grade Level.
Counts and averages are pretty understandable. Let’s discuss what Readability statistics are.
Percentage of passive sentences
There are two types of sentences, active and passive. In a passive sentence, the subject does not perform the action in the sentence. The action is performed on the subject. Passive sentences are far stretched and are hard to get.
Flesch Reading Ease
It is a measure of readability based on the average number of syllables per word and the average number of words per sentence. Standard writing averages 60 to 70 on a 100-point scale. The higher the score, the more people can readily understand the document.Flesch-Kincaid Grade Level
It is a measure of readability based on the average number of syllables per word. And the average number of words per sentence. This score indicates a grade school level. For example, a score of 6 means that a sixth-grader can understand the document. Standard writing is approximately seventh- to eighth-grade level.
How to Check Readability Statistics in MS Word
Step-by-Step Recipe:
1. Open your document in MS Word. Hit “File” in the ribbon.
2. Click “Options”
Free Readability Check
3. Click “Proofing”.
3. Tick “Show Readability Statistics”.
5. You can also choose the grammatical errors. MS Word will pick these errors.
6. Click on “Review” and hit “Spelling and grammar check”
Now grammar will be checked. You can either ignore or change grammatical errors.
7. Identification of grammatical issues. Commas, contractions, and passive voices will be identified.
8. After identification of all grammatical errors, Readability Statistics will be displayed.
About Joudet Ahsan
Check Readability Level
SEO Content Creator, a Computer Scientist in making and someone who sucks at writing bios.
View more articles by Joudet Ahsan
View more articles by Joudet Ahsan
The Conversation
Check Readability In Word For Mac Download
Follow the reactions below and share your own thoughts.